Web Based Teacher Attendance System with Location Validation and Absence Management

Abstract

Teacher attendance management in educational institutions often relies on fragmented records and manual processes, leading to inefficient administrative reconciliation. This study addresses the issue by implementing a centralized web-based teacher attendance system with location-based validation and integrated absence management tailored for SD Advent XIV Bekasi. Built using the Prototype development method and modeled with Unified Modeling Language, the system provides role-based functionality for teachers and school principals. Main features include real-time check-in and check-out recording, dynamic leave submission, approval workflows, attendance history tracking, and automated report generation. To prevent proxy attendance, location-based validation is enforced by calculating the user distance relative to school coordinates, restricting valid check-ins to a predefined 100-meter radius. The platform was evaluated through direct user testing involving 12 respondents, comprising school teachers and administrators. Evaluation results yielded an average user score of 94.67%, placing the system in the strongly agree category for usability and functional responsiveness. The system centralizes administrative monitoring and replaces combined Excel spreadsheets and physical logbooks with a unified digital workflow. School administrators can now maintain verified digital logs, streamline leave request approvals, and automatically compile monthly attendance reports without manual cross-referencing. Practitioners can readily adopt this integrated web-based framework to modernize institutional attendance monitoring and enhance administrative efficiency.