A BIM-Integrated Framework for Automated Maintenance Management: A Case Study on Door Asset Scheduling in High-Security Facilities

Abstract

Building maintenance is essential for sustaining operational efficiency and asset longevity, yet many organizations still rely on manual, fragmented processes. This study presents an integrated methodology that combines Building Information Modelling (BIM) with a custom desktop application to automate maintenance scheduling and support structured knowledge management. The approach follows a continuous data loop comprising BIM, Dynamo, Excel, and an application that enables seamless data exchange, real-time updates, and full traceability. The methodology was validated through a case study of a Bank facility in Egypt, focusing on door assets due to their critical security and operational roles. BIM data was extracted, enriched with manufacturer maintenance instructions, and processed within the custom application, which generated maintenance schedules. The system prioritized tasks based on service life, budget constraints, and asset criticality, while also capturing technician feedback to refine future planning. Implementation results demonstrated a 75% reduction in manual scheduling time, an increase in on-time task execution from 65% to over 92%, and complete coverage of maintenance data. Additionally, the solution improved traceability, transparency in budgeting, and stakeholder confidence. This research illustrates the potential of BIM-integrated, automation-ready maintenance systems to improve decision-making, reduce operational costs, and extend asset life cycles, particularly in high-security, high-access environments.